Constitution

1. Title
1.1 The Club shall be called the Old Hall Walking Club, hereafter referred to as “the Club”.

2. Objectives
2.1 To create opportunities to join organised walks that are both convivial and challenging.

3. Membership
3.1 All members of Old Hall Country Club and Spa are eligible for membership.  Partners, the immediate family and personal friends of Club Members are also eligible for membership.  Membership will be granted upon completion of an application form and payment of a joining fee determined and reviewed by the Annual General Meeting. To join the Club personal friends must be nominated by a Club Member.
3.2  Day membership is available on three occasions in a calendar year to Old Hall members and to their partners, the immediate family and personal friends of Club Members upon completion of a day membership indemnity form and payment of the walk fee.

4. Eligibility to Walk
4.1 Only members of the Club are eligible to walk.
4.1.1 Following membership being granted a maximum of 2 trial walks or 4 elapsed trial weeks whichever is the shorter will apply.  The joining fee will be returned if during the trial the Member rescinds membership in writing to the Secretary.
4.2 A walk fee will be paid by every person walking except the walk leader.  The fee will be determined and reviewed by the Annual General Meeting.

5. Expulsion of Members
5.1 Members of the Club whose conduct is inappropriate for ‘safe walking practice’ or who persistently refuse to pay the walk fee may be suspended or expelled by a resolution passed at a meeting of the Organising Committee.  Members shall have the right to appeal in person to the Organising Committee, provided that notice of such appeal is submitted to a member of the Organising Committee, in writing, within seven days of notification of the decision.  Guidelines on ‘safe walking practice’ will be published in the Walker’s Handbook section of the Club’s website.

6. Officers
6.1 The five Officers of the Club shall be elected by the members.  The Organising Committee will be made up of the Officers.
6.2 Role Descriptions

7. Election of Officers
7.1 All Officers shall be elected at the Annual General Meeting of the Club or by a specially convened election, from, and by, the Members of the Club.
7.2 All Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.  No Officer may serve for more than four continuous years.

8. Organising Committee
8.1 The affairs of the Club shall be controlled by an Organising Committee comprising the Officers of the Club.  The Organising Committee shall meet at agreed intervals and not less than four times per year.
8.2 The duties of the Organising Committee shall be to:
8.2.1 Control the affairs of the Club on behalf of the Members.
8.2.2 Implement and develop the Annual Activity Plan.
8.2.3 Keep accurate accounts of the finances of the Club through the Treasurer.  These should be available for reasonable inspection by Members and should be audited before every Annual General Meeting. The Club shall maintain a bank current account and the Treasurer be authorised to sign Club cheques.
8.2.4 Co-opt additional walk leaders and activity leaders of adequate competencies as and when the Committee feels this necessary.  Co-opted Members shall not be entitled to vote on the Committee.
8.2.5 Make decisions on the basis of a simple majority vote.

9. General Meetings
9.1 The Annual General Meeting of the Club shall be held not later than the end of February each year. Twenty-eight clear days written notice shall be given to Members of the Annual General Meeting by circulating a copy of the notice to every Member via email or a letter deposited at the Reception of Old Hall Country Club and Spa, and posting notice on the Club notice board.  Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least twenty-one days before a meeting.  The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than fourteen days before the meeting.
9.2 The business of the Annual General Meeting shall be to:
9.2.1 Confirm the minutes of the previous Annual General Meeting and at General Meetings held since the last Annual General Meeting.
9.2.2 Receive the audited accounts for the year from the Treasurer.
9.2.3 Receive the annual report of the Committee.
9.2.4 Elect an auditor.
9.2.5 Elect the Officers of the Club.
9.2.6 Review Club subscription rates and agree them for the forthcoming year.
9.2.7 Review and Agree the Annual Activity Plan.
9.2.8 Transact such other business received in writing by the Secretary from Members twenty-one days prior to the meeting and included on the agenda.
9.3 Special General Meetings shall be convened by the Organising Committee or on receipt by the Secretary of a request in writing from not less than ten Members of the Club.  At least twenty-eight days notice of the meeting shall be given.
9.4 Nominations of candidates for election of Officers shall be made in writing to the Secretary at least twenty-one days in advance of the Annual general Meeting or specially convened election.  Nominations can only be made by Members.  Self nomination is allowable.
9.5 At all General Meetings, the chair will be taken by an Officer of the Club decided in advance by the Organising Committee.
9.6 Decisions made at a General Meeting shall be by a simple majority of votes from those Members attending the meeting.  In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.
9.7 A quorum for a General Meeting shall be ten Members and two Officers of the Club.
9.8 Each member of the Club shall be entitled to one vote at General Meetings.

10. Alterations to the Constitution
10.1 Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal.  Any alteration or amendment must be proposed by a member of the Club and seconded by another Member.  Such alterations shall be passed if supported by not less than two-thirds of those Members present at the meeting, assuming a quorum has been achieved.

11.Dissolution
11.1 If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special general Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
11.2 If at that Special General Meeting, the resolution is carried by a simple majority of the Members present at the meeting the Organising Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
11.3 After discharging all debts and liabilities of the Club and realising the value of the physical assets in cash, the cash assets shall be distributed equally amongst all current Members of the Club.

12.Expenses
12.1 The leader will be entitled to claim an expense for each walk led.  The expense limit will be determined and reviewed by the Annual General Meeting.

13.Walk Leaders
13.1 Walk Leaders must have undergone the following National Navigation Award training, or equivalent:
For Red Walks the Gold award
For Blue Walks the Silver Award
For Green Walks the Bronze award or deemed to have sufficient experience by the Walk Programme Leader.
A leader with a Silver qualification can lead a red walk provided that a Gold qualified person is also on the walk.  Similarly a Bronze qualified leader can lead a blue walk provided that a Sliver or Gold qualified person is on the walk.