Chair
The objectives of the role are to ensure that:
The Club complies with its constitution and develops policies in support of its activities;
The Club pursues the objectives set out in the constitution;
The Club is managed so as to benefit its members;
The good name of the Club is protected;
The administration of the Club Is effective and efficient;
The website is kept up to date.
Key Tasks of the Chair are to:
Act as Ambassador and spokesperson for the Club;
Set the agenda for, chair and facilitate committee meetings;
Lead discussions at committee meetings and ensure that decisions made are implemented;
Ensure the provision of insurance for walk leader and club liability;
Nominate Club charity/ies.
Walk Coordinator
The objectives of the role are to ensure that:
The Club has a varied and balanced ‘Walk Programme’;
Each walk is led by an appropriately qualified person;
Details of each walk (the ‘Walk Brief’) are advertised to members in a timely manner;
Economical use is made of minibuses, where required;
Walk Leaders have appropriate guidance in the administration of walks;
And to take the lead on walk related matters including health and safety issues.
Key Tasks of the Walk Coordinator are to:
Set the walk dates and grades (‘Walk Programme’) aiming to do so at least 3 months in advance, and to arrange for publication on the Club website;
Seek nominations from Walk Leaders for the walks they wish to lead and allocate the walks as early as possible;
Check that the Leader has finalised the route and prepared the ‘Walk Brief’ at least 2 weeks before the walk date;
Arrange for the Website to be updated with the ‘Walk Programme’ and next ‘Walk Brief’ (aim for 2 weeks before the walk), and for notification of each walk to be emailed to members and/or posted in the relevant WhatsApp Community pages (one week before the walk);
Consult with the Walk Leaders in the selection of walks for the “Walking Weekends” and ensure that each Walk has an allocated Leader;
Seek ways for the Club to improve its management and execution of walks;
Maintain the content of the ‘Leader Resources’ Section of the Website including the risk assessment;
Encourage aspiring Walk Leaders and promote their training needs, including First Aid awareness requirements;
Monitor Health and Safety developments and assess their impact on the Club’s activities;
Maintain the list of past walk briefs on Drop Box or on the website;
Maintain the walk statistics and prepare a summary for the AGM;
Hold meetings of the Walk Leaders on an annual/biannual basis as needed;
Take responsibility for storing the Club’s equipment (maps, emergency shelters and walkie talkies).
Treasurer
The objectives of the role are to:
Maintain the club’s accounting records, record fees collected and defray properly authorised expenses;
Have joint access to the club’s bank account along with the Event’s Secretary and authority to administer the club’s banking transactions online;
Prepare periodic accounts for review by the management committee, and Annual accounts to 31st December for presentation to the AGM each year following review by the appointed Accounts Examiner.
Membership Secretary
The objectives of the role are to:
Promote new membership through publicity and engagement;
Maintain an up-to-date list of members and their personal details;
Ensure the club complies with GDPR;
Ensure all members are updated on club activities;
Take minutes for all committee meetings and circulate;
Organise the AGM;
Ensure that a range of social events are arranged throughout the year;
Organise the summer BBQ, a Christmas/New Year Social Event and the social aspect of the AGM.
Key Tasks of the membership secretary are to:
Assist the Walk Programme Leader in developing new ways to attract members;
Make contact with potential new members. Ensure they are given full information about OHWC, are supported and welcomed into the club;
Maintain up-to-date personal information on all members;
Make sure all committee members comply with GDPR re storage of information;
Attend all committee meetings, take minutes and send copies in good time;
Following the time scale laid out in the constitution, give formal notice of the AGM to all Members;
Compile and circulate a newsletter to all members (3-4 per annum) giving info on walks, holidays, social events and any other general club information.
Events Secretary (Holidays and Weekends)
The objectives of the role are to:
Arrange a range of holidays and weekend breaks nationally and internationally to suit club members.
The objectives of the role are to:
Be joint signatory on bank account with Treasurer;
Liaise with Treasurer on financial matters, occasionally making payments directly and deputising for Treasurer in case of long absence;
Identify with the Committee and others, appropriate club holidays each year, minimally a Spring and Autumn long weekend and a summer holiday;
Circulate holiday details including approximate costs to all members;
Liaise with Membership Secretary to provide entries for the OHWC Newsletter;
Liaise continuously and regularly with the relevant holiday provider concerning all aspects of booking and providing the holidays;
Act as lead name for the holiday with hotel managers, external walk leaders etc. or to deputise someone to do this if not on the holiday.